5 “Must Do’s” to Stay on track with Event Transportation


If you have planned or are planning a big event, you know how important every detail must be. From the invitation list to the thank you note when your guests get back to their homes, details make all of the difference between a sounding success and a great failure for your event. If your event takes place in the Windy City area, look no further than Executive Chauffeuring for your car service in Chicago. Our courteous, professional chauffeurs will guarantee that you and your guests receive the utmost in service, including safe, and convenient, prompt transfers between anywhere they need to go.

For your event, take the stress out of planning the transportation aspect by following these five simple rules. With so many details to remember, allow our experts to assist with your Chicago transportation needs.

  1. Clearly define who you will be responsible for transporting and to which places at the time of your invitation. For instance, if you will only be paying to provide the airport shuttle in Chicago for VIPs, and only from the airport to the hotel and back again, it is only fair that you make it clear to guests so that they too may plan accordingly.
  2. Coordinate carefully with the guests whom you will be transporting to collect flight numbers and details so that you may begin a list of arrivals and departures. You can save a lot of time and money by providing airport service in groups for those guests that have similarly-timed flight plans.
  3. Hire a well-respected chauffeur company. For less hassle and stress, a chauffeur company can take your names and flight numbers and do all of the work from there for you. They will ensure that your guests are met at a convenient time and place so that you can work on the other parts of your event.
  4. If you will be providing transportation service between locations within the city, utilize the same chauffeur company. This way, your guests are assured a consistent level of luxury, convenience, and service throughout their stay. Also, our chauffeurs at Executive Chauffeuring can collaborate with our administrative staff to ensure a seamless transportation experience for all of your guests.
  5. Finally, if you have guests for whom you will not be paying ground transportation, it is still important to provide them with good options to receive safe and timely transportation between the airport, hotel, or other locations. Along with confirmation documents of the event, be sure to including the telephone contact number of a reliable chauffeur service to ensure that your guests are not waiting in long taxi lines after a flight, or attempting to navigate the public transportation systems.

With a little bit of planning and the help of transportation professionals, your event ground transportation should be one of the easiest parts to come off without a hitch. Contact our professionals for a complete description of our services that are available in Chicago to plan your next event.

Posted on Jun 13 2017

Share on Social Media